Anyone who has sat through a presentation knows what a data dump is. The presenter goes on and on in infinite detail until you want to cry or check your email. However, there is a time you will want to do a data dump, and its when you are preparing your story for a presentation.

Jerry Weissman, the author of “Presenting To Win,” has better use for all of this data. Instead of using it in your presentation, get out your whiteboard and set up a brainstorming session, and do your data dump there. You want to identify as much pertinent data as you can so you can create a story that will get your audience to yes.

First, start with the significant points that need to be covered. Then the supporting data for these significant points and connect the supporting data to the significant data points. When you run out of new data, you can begin to cluster the data around each major point.

You should end up with no more than 4 or 5 clusters for any presentation. Then evaluate and prioritize the data attached to each cluster. These four or five significant clusters and their supporting data form the basis and structure for your presentation. But, remember every point needs a benefit for the audience.

This approach will help keep your audiences off their cell phones.